CONRAD ALUMNI ASSOCIATION
P.O. Box 3398
Newport, DE 19804

MEETING MINUTES - June 15, 2009 – Conrad Library – 6:00 P.M.

Attendees: Mary Castelli, John “Ozzie” Cheban, Kris Fletcher, Jim Hudson,
Sue (Nicholson) Laushey, Tim Laushey, Geri (Renai) Money,
Harry Rogerson, Brenda (Parish) Saulsbury, Buck Simpers,
Faith (Carter) Simpers, Susan Strawbridge, Principal Mark Pruitt

The meeting was called to order at 6:15 p.m. by Buck Simpers.

A motion was made by Susan Strawbridge and seconded by Harry Rogerson to accept the May 18 meeting minutes. Approved.

Brenda Saulsbury reported no change since last month to the Treasurer’s Report. Current balance is $2,580.37.

Old Business

• Newsletter – Harry has prepared and presented a draft of a sample newsletter to Buck prior to the meeting. Some discussion ensued and Harry volunteered to periodically prepare a newsletter and distribute to current members and registrants to keep them posted on what we’re doing. Faith and Brenda volunteered to help him with this effort.
  
  
• Brick Pavers - Brenda presented two types of bricks from Delaware Brick for review--Glengary and Cambridge. Discussion evolved around which type was preferred and also if we could look at an alternative such as the ones used at the Rehoboth bandstand area. Tim will investigate and try to get a sample of the product to bring to our July 20 meeting.
  
  
• Committee Volunteers & Flyers– Tabled till future meeting
  
  
• Class Contact List for Membership – Buck reported he got a call from a contact for Class of ’49 informing the Association they are having their 60th class reunion. He expressed an interest in becoming involved with the Alumni Association. Ozzie will follow up with a phone call to him. Ozzie also contacted Joan Enslen since her resignation. Joan will help out on committees where needed but is not interested in attending Board meetings.
  
  
• PTO Athletic Boosters Meeting and PTO Meeting – No report
  
  
• Letterhead – Buck initiated a discussion around concerns for exact Indian head and school crest to use. There seems to be several versions of both. Discussion also included not having the current school’s headdress on our letterhead. Kris will contact Carol Kusel to see if she could do actual ink drawings that could be used for producing letterhead.
  
  
• Student Pride Day - Principal Pruitt reported the event was held on May 29 from 3-5 pm. Though it had to be cut short due to rain, it was a success. About 200 volunteers comprised of students, staff members, parents and alumni did mulching, planted flowers, cleaned lower rooms and gym, etc. T-shirts were given out to participants.
  
  
• Events Pictures – Harry requested that anyone who had photographs from specific events, please send to him so that he can include them on our website.
  
  
• Cheerleading – Geri Money and Mary Castelli brought up the possibility of helping to get cheerleaders new uniforms. Geri will contact the cheerleading coach to find out specifics about the current process.
  

New Business

• Strategic Planning – Susan reported on the Part 1 meeting held on June 13 at Kris Fletcher’s home which was attended by Kris, Buck, Susan, Jim and Faith. The hope of the meeting was to produce decisions and actions that will guide and shape what the Alumni Association is, what we will do and why we think we should do it. At the meeting, attendees

  > reviewed/modified our Mission Statement and developed a Vision Statement;
  > discussed main issues that face the Association;
  > determined we need formal/informal mandates for the Association;
  > reviewed our first year as a group;
  > began to look to the future by examining the Association’s strengths, weaknesses, and opportunities;
  > will be able to produce suggestions of goals and objectives for the next year.

  Anyone is welcome to attend the Part 2 meeting scheduled for 5:30 pm on Wednesday,
  July 15, again at Kris Fletcher’s house (to include dinner). At this meeting we will

  > review our Bylaws, and
  > based on our goals, discuss
  > what committees we will need,
  > how we will set them up,
  > what our Board make up will be, and
  > develop a time line.

  Once this is completed, the plan will be brought to the Board at the August 17 meeting for discussion and approval with the hope we will be ready to roll out in September.

Harry Rogerson made a motion to adjourn the meeting and Kris Fletcher seconded. Approved.

The meeting was adjourned at 7:15 p.m.

Next Meeting: Monday, July 20, 2009 – 6:00 pm in Conrad Library

Faith Carter Simpers - Class of ‘65
Pending Approval